Job Description

Position Overview:

We are seeking a detail-oriented and proactive Project Coordinator to support our operations and finance teams. This role will manage day-to-day project coordination activities while also handling accounts payable and receivable functions. The ideal candidate thrives in a fast-paced environment, communicates effectively, and ensures accuracy in both project and financial documentation.

Primary Responsibilities:

• Coordinate project timelines, schedules, and deliverables in collaboration with project managers and field teams.
• Serve as a point of contact between departments to track project progress and resolve issues.
• Prepare, process, and track vendor invoices and employee expense reports (Accounts Payable).
• Generate and send customer invoices, track incoming payments, and follow up on outstanding balances (Accounts Receivable).
• Maintain accurate records of all AP/AR transactions in accounting systems.
• Reconcile vendor statements and assist with month-end closing activities.
• Assist with budget tracking, job cost updates, and purchase order management.
• Support document control, including submittals, change orders, and contracts.
• Prepare reports and documentation for internal reviews and external audits.

Qualifications:

• 2+ years of experience in project coordination, accounting, or administrative support.
• Familiarity with AP/AR processes and accounting software (e.g., QuickBooks, Viewpoint, or similar systems).
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication skills, both written and verbal.
• Experience in construction, engineering, or industrial services is a plus.

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