Job Description

Our client, a dynamic and fast-growing company headquartered in Santa Monica, is seeking a highly organized and proactive Office Manager / Executive Assistant to join their team. This is a unique opportunity to support senior leadership while overseeing the day-to-day operations of a busy office.

The ideal candidate is someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and brings a balance of professionalism, adaptability, and problem-solving skills. This role requires being onsite five days a week in the Santa Monica office.

Key Responsibilities

Executive Support

• Provide administrative support to executives, including calendar management, travel coordination, expenses, and meeting preparation.
• Draft correspondence and act as a liaison between leadership and stakeholders.
• Anticipate executive needs and ensure workflows are efficient.

Office Management

• Oversee daily office operations, ensuring a productive and collaborative environment.
• Partner with building management and vendors to maintain office functionality.
• Manage office supplies, equipment, and facility needs.
• Coordinate office lunches, events, and company-wide initiatives.
• Support new hire onboarding in collaboration with IT.
• Maintain systems, policies, and processes that streamline operations.

Operational Excellence

• Support People Operations with onboarding, offboarding, and employee engagement initiatives.
• Identify opportunities for process improvements and implement solutions.
• Collaborate across departments to ensure smooth communication flow.

Qualifications

• 4+ years of experience in office management, executive assistance, or administrative leadership, ideally within a high-growth environment.
• Bachelor’s degree preferred; high school diploma or equivalent required.
• Strong organizational, communication, and time-management skills.
• Proficiency with modern productivity tools (Google Workspace, Slack, Zoom, expense platforms, etc.).
• Ability to prioritize and manage competing deadlines in a fast-paced environment.

Attributes

• Proactive and resourceful with a solutions-driven mindset.
• Detail-oriented with a focus on operational excellence.
• Collaborative team player, comfortable working independently when needed.

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