Job Description

Inventory/Logistics Coordinator

Location: Highland Park, Illinois, USA (On-site, 5 days per week)

Salary: $60-75K plus excellent benefits package

Our client is a fast-growing global wine and spirits company , known for its dynamic workplace, collaborative culture, and innovative approach to merchandising. Headquartered in Illinois, this is a rare opportunity to be part of a vibrant, product-led environment – surrounded by design launches, taste testing, branded merchandise, and cross-functional creativity.

This role sits at the centre of the logistics operation and offers exposure to a variety of teams including Legal, HR, Trade Marketing, International Operations , and Design .

Key Requirements

We are seeking a detail-oriented and resourceful logistics professional with a proven background in coordinating inventory and shipments across multiple channels.

Essential experience and skills:

• 2–3 years' experience in a logistics or supply chain coordination role
• Strong Excel skills – including v-lookup , x-lookup and pivot tables
• Export and Import experience
• Strong experience in inventory management and basic financial reconciliation
• Strong attention to detail and problem-solving capabilities
• Excellent communication skills , both verbal and written
• Customer service mindset with a proactive attitude
• Sound understanding of shipping processes and documentation (e.g. commercial invoices, packing lists, bills of lading)
• Proficiency with ERP systems – experience with NetSuite is a plus
• Associate’s degree in a related field preferred

Role & Responsibilities

You will play a key role in supporting the daily operations of the logistics team, helping ensure that inventory flows efficiently through the business and that orders are processed, shipped, and recorded with accuracy.

Your responsibilities will include:

• Coordinating point-of-sale (POS) orders by allocating stock and submitting warehouse instructions
• Maintaining accurate inventory levels and documentation
• Filing claims and refunds for damaged or missing inventory
• Batching and uploading orders into the ERP system
• Liaising with suppliers, carriers and customers to troubleshoot and resolve logistics issues
• Preparing and reviewing commercial shipping documentation
• Quoting and coordinating shipments via truck, sea and air
• Reviewing carrier invoices for accuracy and flagging discrepancies
• Issuing timely status updates to stakeholders on shipment progress or delays
• Creating FedEx / DHL labels and managing digital SKU assets via Dropbox
• Performing other logistics-related administrative tasks as required

Physical Demands

• Frequent use of a computer, keyboard, and screen-based systems
• Regular sitting, with occasional lifting or manual handling
• Must be able to hear and communicate clearly in a busy office environment

This is a fantastic opportunity for someone who thrives in a fast-paced, high-energy workplace and wants to build a career within a successful global brand.

If you're ready to bring your logistics expertise to a collaborative, product-focused environment – we’d love to hear from you.

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