Healthcare Executive Assistant Job at Pacer Group, West Hollywood, CA

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  • Pacer Group
  • West Hollywood, CA

Job Description

Executive Assistant

Location: West Hollywood, CA

Specialty: Non-Clinical – Administrative

Shift: Day (5 x 8 Hours) 8:00 – 17:00

Position Details

Experience Required:

  • 3–5 years of experience as a senior-level administrative or executive assistant, preferably in a hospital/healthcare setting
  • Strong computer skills and Microsoft Office expertise

Key Responsibilities

  • Calendar Management:
  • Manage and maintain the Chief Genomic Officer’s (CGO) calendar, appointments, meetings, and travel arrangements.

Meeting & Event Coordination:

  • Arrange and coordinate meetings/events, meeting rooms, contact attendees, ensure materials and equipment are ready, and facilitate attendance.

Administrative Support:

  • Provide day-to-day administrative support and assist with all affairs related to the CGO office.
  • Event and Project Support:
  • Coordinate events, track timelines, and provide logistical support for strategic initiatives and special projects.

Other Duties:

  • Perform other duties as assigned by the CGO or department leadership.

Skills Required

  • Strong computer literacy (Microsoft Office, Windows)
  • Excellent organizational skills with strong attention to detail
  • Ability to multitask and manage multiple priorities under short timelines
  • Excellent interpersonal skills and a professional demeanor
  • Ability to collaborate with internal and external stakeholders

Skills Preferred

  • Team player with the ability to work effectively in a fast-paced environment
  • Prior experience supporting executives in hospital/healthcare settings
  • Experience in independently managing projects and assignments

Department Overview

  • The Genomic Center aims to advance genomic research through:
  • Establishing a leading research institution in genomics
  • Building relationships with legislative and academic leaders to promote genomic initiatives
  • Developing strategic partnerships with internal departments and external organizations
  • Supporting research priorities and community benefit initiatives

Job Tags

Work at office, Shift work,

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