Job Description

Position: Executive Assistant to the Chairman & CEO

Location: New York, NY (On-site / Hybrid)

Reports To: Chairman & Chief Executive Officer

Department: Executive Office

We are currently partnering with a global trading and logistics firm to recruit an experienced Executive Assistant to support the Chairman and Chief Executive Officer. This is a high-level, confidential role based in New York, requiring a poised, proactive, and highly organized professional who is comfortable operating in a fast-paced, international environment.

About the Company

The organization is a global leader in the sourcing, trading, and transportation of raw materials, base metals, and industrial commodities — including products essential to steel manufacturing, battery technology, and nuclear energy. Their regional hub in New York facilitates global supply chains by connecting producers with industrial end-users across international markets.

The Executive Office operates with a high standard of professionalism, responsiveness, and discretion.

Position Overview

The Executive Assistant will act as a strategic partner to the Chairman and CEO, providing comprehensive administrative support and ensuring the smooth operation of executive-level activities. This individual will be responsible for managing complex scheduling needs, coordinating international travel, preparing executive communications, and serving as a key liaison to internal and external stakeholders.

Key Responsibilities

• Manage a dynamic and high-volume calendar, prioritizing across global time zones
• Coordinate international and domestic travel, including detailed itineraries, visa requirements, and logistics
• Prepare confidential correspondence, briefings, presentations, and reports
• Ensure the CEO is fully prepared for meetings with relevant materials and background documents
• Act as the point of contact with board members, clients, and senior executives
• Screen and prioritize incoming communications; track follow-ups and deadlines
• Work collaboratively with administrative and leadership teams across global offices
• Support logistics for board meetings, investor sessions, and off-site leadership events
• Track expenses, process reimbursements, and maintain accurate administrative records
• Provide occasional personal assistance as needed by the Chairman and CEO

Qualifications

• Bachelor’s degree preferred or equivalent professional experience
• Minimum 5 years of experience supporting C-Level executives, within financial services, trading, or professional services.
• Demonstrated ability to work across multiple international time zones and cultures
• Exceptional written and verbal communication skills
• High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur, SharePoint, or DocuSign is an advantage
• Discreet, reliable, and able to handle confidential information with the highest level of integrity
• Strong organizational skills and attention to detail, with the ability to manage shifting priorities
• A professional, polished demeanor and the ability to remain composed under pressure
• Flexibility in working hours and availability as needed

This is a unique opportunity for an experienced Executive Assistant to work alongside a global CEO in a trusted, strategic support role. Interested and qualified candidates are encouraged to apply for confidential consideration.

To express interest or request additional details, please contact me directly.

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