Executive Assistant to Chief Executive Officer Job at Northbound Executive Search, New York, NY

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  • Northbound Executive Search
  • New York, NY

Job Description

A leading NY based Media Company is seeking an Executive Assistant to the CEO. This is an excellent opportunity to expand your EA experience in a prestigious setting.

Responsibilities

  • Manage the CEO's calendar, scheduling and coordinating meetings, while considering the time zones of a global organization. Adapt quickly to last-minute changes and reprioritization.
  • Plan and book travel arrangements, optimizing itineraries. Collaborate with the CEO’s Chief of Staff to put together comprehensive packets for business trips anticipating and addressing potential challenges in advance.
  • From time to time, represent the CEO in meetings, taking notes and summarizing key points when required.
  • Act as a gatekeeper for the CEO's schedule, controlling access and ensuring that the CEO's time is optimized.
  • Craft and distribute agendas and other documents for meeting participants and executive team leaders when necessary.
  • Exercise sound judgment and tone when managing requests and inquiries internally and externally.
  • Be quickly responsive and available during nights and weekends as needed to address urgent matters and ensure the CEO's schedule runs smoothly.
  • Ensure the CEO moves from meeting to meeting on schedule throughout the day.

Qualifications

  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Communication skills, written/verbal
  • Ability to prioritize and meet deadlines and keep information confidential

Job Tags

Work at office, Night shift, Weekend work,

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