Job Description

Executive Assistant, Brand

Bloom Nutrition

IG @bloomsupps @marillewellyn

TikTok @bloomnu

About Bloom:

Founded by wellness influencer and entrepreneur Mari Llewellyn, Bloom Nutrition is one of the fastest growing wellness brands in the US. Our mission is to help people bloom into their best selves through nutritious and delicious wellness solutions.

Recognized for our innovation and growth, we're proud recipients of several awards:

🏆 Forbes 30 under 30 (2023)

🏆 Target Partner of the Year (2023)

🏆 LinkedIn's Top Start-Ups (2023 & 2024)

🏆 EY Entrepreneurs of the Year (2024)

🏆 Inc. 5000 Company (2024 & 2025)

🏆 NewBeauty 100 Wellness Awards (2024)

Location: Austin, TX

Mon-Thur on-site, occasionally on Friday’s as needed

The Role

The EA plays a dual role supporting both the day-to-day execution of brand initiatives and the administrative needs of the SVP of Brand and Chief of Staff. You’ll work closely with Bloom’s SVP of Brand, Chief of Staff and broader brand team to keep projects, communications, and schedules running smoothly. One day you might be coordinating travel and managing calendars, and the next you’re supporting campaign prep, product sendouts, or team events. You’re the connective tissue of the brand org — proactive, detail-oriented, and excited to grow with a team that’s shaping the future of wellness.

Responsibilities

Executive Support & Coordination

• Manage and maintain the SVP of Brand and Chief of Staff’s calendars, meetings, and travel logistics.
• Schedule and coordinate internal/external meetings, appointments, and team events.
• Prepare agendas, decks, and meeting materials; take notes and track follow-up actions.
• Draft, proofread, and organize documents, reports, and presentations.
• Handle correspondence, emails, and communication between executives, internal teams, and external partners with professionalism and discretion.
• Process expense reports, vendor communications, and budget tracking.
• Plan and book travel arrangements (flights, hotels, transportation) and prepare detailed itineraries.
• Anticipate executive needs and proactively manage priorities to ensure efficient time management.
• Maintain organized digital files and shared drives for brand and executive projects.

Brand Coordination

• Coordinate product send outs for PR, brand and retail partners and business contacts
• Support deck development for campaigns and presentations
• Conduct market research for product and campaign launches
• Support needs for photoshoots, events, and brand activations — from logistics to asset organization.
• Manage shipping, inventory, and tracking for PR and field marketing materials.
• Liaise with cross-functional teams (Social, Creative, PR, Sales) to ensure campaign alignment and seamless execution.

Culture & Team Support

• Help plan brand team meetings, offsites, and culture-building events.
• Foster a positive, organized, and collaborative team environment.
• Maintain confidentiality and exercise discretion in all interactions.

Who You Are

• Highly organized with exceptional attention to detail and follow-through.
• A self-starter who anticipates needs and solves problems before they arise.
• Excellent communicator who thrives in a fast-moving, creative environment.
• Proactive multitasker who balances administrative precision with brand-minded creativity.
• Proficient in Google Suite, Slack, and project management tools (Asana, Airtable, Notion).
• Passionate about wellness, creativity, and supporting an inspiring brand mission.

Experience

• 2–4+ years of experience in executive support, brand coordination, or marketing (ideally in CPG or lifestyle).
• Previous experience supporting senior leadership and managing multiple priorities simultaneously.
• Bachelor’s degree or equivalent experience.

What You’ll Love About Bloom

• Fast-growing, innovative environment with opportunities for growth
• Collaborative, creative, and passionate team culture
• Employee perks including product allowance, wellness benefits, and team events

Benefits :

• Fun and inclusive work environment with a super collaborative team
• Access to Company Insurance (Health, Dental, Vision)
• Company-wide events
• 401(k) plan that the company matches because your future should bloom as well
• Generous PTO because work-life balance is important
• A brand new company laptop (yes, it’s Apple)
• Access to all the Bloom supplements and swag so you can bloom into your best self!

Bloom is an equal opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. The company reserves the right to modify the duties or assign additional duties as necessary.

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