Job Description

Contract Administrative Assistant

Schedule : Monday - Thursday 7:30AM-5:00PM (30 min lunch) and Friday 8:00AM-12:00PM

Location : Mont Belvieu, TX

Position Responsibilities:

• Complete required training on time
• Attend bi-weekly Administrative Meetings
• Backup other Admin Team Members
• Regular attendance at weekly safety meetings
• Timely Completion of MOC Actions in Maximo
• Assist local departments with administrative needs
• Print P&ID's as requested
• Receive packages from couriers and distribute
• Managing Visitor FRC's
• Ensure pool vehicle cleanings are completed properly (Mthly on Wednesday's)
• Add company employees to pool vehicle lock box
• Assist employees with mailing items
• Fulfill Office Supply Requests
• Maintain Admin Building Office Supply Closet
• Make sure printer stations are stocked at each location (Adm Bldg, MBC Cntrl Rm, Ofc Trlr, Eng Bldg)
• Order name plates for new employees
• Maintain Email Lists
• Organizing Special Events (Town Hall/Celebration Lunches/Watch Parties/Offsite Meetings)
• Scheduling onsite and offsite meetings
• Monitor MB Eats Mailbox
• Arrange Meals for meetings and events
• Ensure conference rooms are maintained
• Print conference room schedules daily - Admin Bldg Only - Rooms 101, E, F
• Managing Conference Room Schedules
• Track Office and Workstation Assignments
• Maintain Seating Charts

Candidate Computer Skills:

• Microsoft
• Excel
• Word
• Sharepoint

Candidate Attributes:

• Dependable
• Team Player
• Organized
• Outgoing
• Self-Motivated
• Positive Attitude
• Customer Service Oriented
• Prioritize Responsibilities
• Willingness to Help
• Displays high quality of work
• Lead

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