Reports to: Executive Director, in collaboration with the Director of Operations & HR

Location: Remote (strong preference for San Francisco Bay Area for occasional onsite event support)

Hours: 15–20 hours/week (non-exempt)

Compensation: $25–$30/hour

The Baker Institute partners with families, professionals, and global collaborators—including Stanford University , where our flagship Listen to Me!® program began—to expand access to listening and spoken language (LSL) services for children with hearing loss. We run Listen to Me!® family/professional conferences in California, Hawai‘i, and Kenya, and lead international training initiatives.

We’re looking for a take-charge coordinator who anticipates needs, owns timelines, and keeps moving parts aligned. You’ll run conference logistics end-to-end (registrations, vendors, travel, materials), keep our communications cadence on track (flyers, social media scheduling, basic newsletters), and surface risks before they become issues.

• Run registrations: Set up/manage Eventbrite (codes, tracking, lists), export reports for name badges/check-in.
• Drive logistics: Lock vendors and timelines (venues, catering, rentals, travel) and maintain a living run-of-show.
• Prep materials: Programs, signage, surveys, print packets; coordinate shipping/onsite supply lists.
• Post-event follow-through: Send surveys, compile results, deliver summary reports with clear next steps.
• Admin backbone: Scheduling, vendor comms, basic invoicing, file organization (Google Drive) with naming/archiving discipline.

• Create assets in Canva: Flyers, social tiles, simple event decks; ensure brand consistency.
• Keep the drumbeat: Draft and schedule weekly social posts; coordinate a content calendar with the Comms Manager.
• Measure & adapt: Track engagement and propose tweaks based on what’s working.
• Support basic email outreach: Occasional donor/event notes or newsletters.

• You build a backward timeline from event day and own reminders to the team.
• You keep a risk log (e.g., venue contract lagging, print deadlines) and propose solutions.
• You send Friday status notes with green/yellow/red items and decisions needed.
• You create and reuse checklists/templates so the next event is even smoother.

• 2+ years in nonprofit/event coordination or comms with visible ownership of timelines .
• Mastery of Google Workspace; comfortable with Eventbrite (or similar) and Canva.
• Strong written comms; clear, concise, and kind.
• Organized, systems-minded, and deadline-reliable across multiple projects.
• Able to work independently on a small, distributed team; occasional travel/onsite support.
• (Preferred) Bay Area–based; experience with social scheduling tools (FB/IG/LinkedIn).

• Bloomerang (or other CRM), basic email platforms, Spanish proficiency.
• Experience supporting donor events or family-facing programs.

• Deliver a zero-surprise mini-event cycle (registration → run-of-show → post-survey report).
• Stand up a 6-week content calendar and keep it on schedule.
• Implement/refresh two reusable checklists (registrations, print/ship) and one dashboard (deadlines/risks).

15–20 hrs/week; remote with occasional onsite support (primarily CA). $25–$30/hour (non-exempt). We value pay transparency and will calibrate within range based on experience.

Email Julie Cooper at JulieCooper@stanford.edu with:

1. Resume,
2. 1-page cover note, and
3. Quick work sample (30–45 min total):

• A one-page event timeline (key milestones for a 3-day conference) and
• A 2-week social schedule (6 posts total) with 1–2 sample Canva thumbnails attached/exported.
• Subject: Admin & Comms Coordinator – [Your Name]

We are an equal opportunity employer and warmly welcome candidates of diverse backgrounds and lived experiences.